With Wannja Pro you can invite colleagues as team members. Each member gets their own login, can create polls and events and uses the shared participant pool. The main account (admin) keeps full control.
Roles in the team
There are two roles: the main account (admin) and the team members.
Main account (admin)
- Manages the subscription and payment
- Invites and removes team members
- Configures organisation, logo, portal
- Creates and manages org groups
- Sees all polls/events in the team
- Can take over content
Team member
- Own login with email/password
- Creates their own polls and events
- Uses the shared participant pool
- Can create personal groups
- Sees only their own polls/events
- Emails are sent with org branding
Shared participant pool
All team members share the same participant pool. This means:
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Participants only need to be entered once
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Every member can use all participants for invitations
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Changes (e.g. a new email address) apply to everyone immediately
Tip: With org groups (scope: organisation) you can create frequently used groups such as “All staff” or “Department XY” that are visible to the whole team.
Group types
There are two kinds of participant groups:
Org groups
- Visible to the whole team
- Only the admin can create them
- Ideal for “All”, “Departments” etc.
Personal groups
- Visible only to the creator
- Every member can create them
- Ideal for project-specific lists
Email branding
Emails to participants are sent with the organisation’s branding:
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Logo: The main account’s logo appears in all emails
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Sender name: The main account’s organisation name
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Reply-To: Replies go to the respective team member (the creator)
Invite a member
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Open team management
Go to Settings → Manage team
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Enter email and name
The new member receives an invitation email
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Member accepts
Via the link, the person sets their password and joins the team
Note: The invited person must not already have their own Wannja account. If they do, they must delete it first.
Remove a member
When a member leaves the team, you have to decide what happens to their content:
Polls and events
You choose who they are transferred to:
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To yourself - You take over all polls/events
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To another member - A colleague takes over
Personal groups
You decide for each group individually:
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Delete - The group is deleted (participants remain in the pool)
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Make org group - The group becomes a team-wide org group
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Transfer - Another member takes over the group
Important: The member’s account is deleted and cannot be restored. The participants in the pool are kept.
Frequently asked questions
Can a member delete participants?
Yes, every member can edit and delete participants. If a participant is deleted by mistake, they have to be added again.
Can the admin see all the members’ polls?
Yes, the admin sees all polls and events of the entire team on their dashboard and in the portal.
What happens to the team if I cancel?
When the Pro subscription expires, all team members are removed automatically. Their polls and events are transferred to the main account.
How many members can I invite?
By default, 5 team members are included in the Pro subscription. Need more? Contact us at support@wannja.ch.
The team feature is part of Wannja Pro
Invite colleagues and work together with Wannja.
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